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Halloween @ Roger Williams Park Botanical Center Presents

Sunday, October 29, 2022 | 10:00am-2:00pm 

We are seeking local artisans seeking spooky vendors to set up during our Halloween Event on Sunday, October 23rd. Are you an artisan who creates artwork themed for Autumn, Halloween, or Thanksgiving? Join us for a festive day in the beautiful greenhouses. During the event we will have family friendly décor, activities, and crafts. We will also host our second annual Plant-Inspired Costume Contest. Guests will be invited to pack a picnic and make a day of it!

Jump to Vendor Application

Admission
On the day of the event, Vendors will be given two business admission stickers.
Standard admission fees apply to all other attendees:

General Admission (13-64) – $5
Child (6-12), Seniors (65+), & Military (w/ ID) – $2
Child (under 6) – FREE
RWPBC Members – FREE

Sales Tax Permit
All applicants must have a Rhode Island Sales Tax Permit to vend at this event. No temporary sales tax permits will be available. *RI Sales Tax is 7% and must be charged on food, soap, candles, and lotions. Please e-mail a copy of your Sales Tax Permit to bcinformation@providenceri.gov after completing the application to be considered as a vendor.

Advertising
RWPBC will advertise the event through our mailing list, on multiple internet sources, social media accounts and print advertising. All artisans accepted into the show must agree to use their social media to assist with advertising. A Facebook event will be created, and artisans are encouraged to invite followers and share the event often. Please use #RWPBC when promoting the event.

Vendor Space
Each vendor will be provided with a space large enough for a 6’-8’ table or display with a chair to the side (not behind).

  • Vendors must provide their own table/display/tablecloths.
  • RWPBC will provide chairs for each vendor.

Load in will begin at 8am. Vendors must unload their inventory/display and move their car to the designated parking lot by 9:30am. At 10:00am we will be open to the public. RWPBC remains open until 4pm however vendors must begin packing up at 2pm because shortly after that time set up will begin for a nighttime private event. More detailed load in/out information will be sent in the days leading up to the show.

Vendor Fees
The vendor fee is a $40 donation to RWPBC for future educational programming.

  • Donation of a small item valued at no more than $10 that will be used for random door prizes that will be given out sporadically thought out the day to get shoppers excited!

After the jury process, accepted vendors will be invoiced. Invoices must be paid in full within one week of acceptance to hold your booth space

Vendor fee can be paid:

  • In-person by cash, charge, or check. at the RWPBC Ticket Booth, Tuesday-Sunday 10:00am-3:30pm.
  • Over the phone by credit card at the RWPBC Ticket Booth (401-680-7263), Tuesday-Sunday 10:00am-3:30pm. *Ticket booth staff may need to return your call if assisting guests when you call. *If necessary, contact us to set up an evening call to submit payment.
  • By mailing a check, payable to City of Providence, to:

Roger Williams Park Botanical Center
Attn: Cat Riker
1000 Elmwood Ave
Providence RI 02905

** Please note ** We would prefer that you DO NOT mail checks, if you must, please notify us via e-mail so we are aware. If a check gets lost in the mail your spot might be offered to the next vendor in your category.


Vendor Application

  • Tell us about your business.

    This information may be provided to the public.

  • Sales/Tax permit: * Required
    All vendors must have a Rhode Island Sales Tax Permit to vend at this event. No temporary sales tax permits will be available. *RI Sales Tax is 7% and must be charged on food, soap, candles, and lotions. Please e-mail a copy of your Sales Tax Permit to bcinformation@providenceri.gov after completing the application to be considered as a vendor.

    If you need a NEW RI Retail Sales Permit, click here.

    If you need a to renew an existing RI Retail Sales Permit, click here.
  • Please don't upload images over 5 MB. If you have difficulty uploading images - email photos to: criker@providenceri.gov
    Drop files here or
    Accepted file types: jpg, gif, png, pdf, jpeg, jpg.

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